The American Studies Association will supply all session rooms with a Digital Equipment Package, which includes: an LCD/multimedia data projector with speakers, a laptop (MS Powerpoint, CD & DVD capable, PC- but not MAC-compatible), screen, wireless internet, and on-site technical support.  The ASA will not supply business meeting rooms with a Digital Equipment Package.

If you want additional digital equipment, you will have to bring your own equipment or rent it at your own expense. If you want analog equipment such as an overhead projector, slide projectors, or TV/VCR/DVD, you will likewise have to bring your own equipment or rent it at your own expense.  If you want digital equipment for a business meeting, you will have to bring your own equipment, or request your meeting be scheduled after 6pm in a session room.

As a best practice when using a Powerpoint or other visual presentation, please email the presentation to yourself or save on a drive. If you intend on using a MAC please bring proper cables.

Videoconferences or pre-recorded sessions:

For various reasons, it has been ASA policy to restrict official participation to those able to be present in-person at the Annual Meeting. In order to challenge the systematic forms of intellectual enclosure imposed by carceral, nationalist, and/or ableist geographies, the 2020 Annual Meeting will be piloting an initiative to embrace sessions including participants who will not be in attendance as a result of geographies of exclusion. Creating an accessible conference space in these cases should reflect the intentional and advance planning necessary to negotiate various kinds of distance. Toward this end, session organizers should consider whether prerecorded presentations are necessary for counteracting uncertainties of timing, access to communications technology (especially for incarcerated people), and other factors beyond participants’ control.

The ASA does not offer a video-conferencing solution to accommodate individual panelists who cancel their in person attendance at the meeting.