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Annual Meeting: General Information

Reserve Space for Business Meetings and Receptions

Annual Meeting of the American Studies Association, November 17-20, 2016, Denver, Colorado

Space reservations will be accepted until July 1, 2016 from ASA boards and committees, institutional members, exhibitors, and affiliated groups for business meetings, receptions, and the like, that will take place at the 2016 convention.  The submission form may also be used to reserve a listing on the schedule for off-site events.  Include the event description in the special requests box.

The ASA has a hold on business meeting and reception space at the Hyatt Regency Denver and the Colorado Convention Center. The space will be released only to qualified affiliates reserving meeting or reception space through our online submission site, which is hosted by All Academic, Inc. 

These requests will be handled on a first come, first served, and space available, basis.  Events must be booked no later than July 1 in order to be listed in the program book.  Events booked after July 1 will be listed in the on line program.

Please follow the All Academic submission site log in instructions. Under your submitter menu, click on “submit or edit a proposal.”  A link for meeting and reception requests will appear on the menu page.  Please be sure to include the following information: (1) requested times, length, and date of function; (2) type of function (reception or business meeting); (3) anticipated attendance; and, (4) name of function, as it should be posted by the hotel. 

The ASA conference coordinator will schedule the event times and dates. If none of the your choices are available, the ASA will assign the space most like the first choice selected. Friday night after 7pm is reserved for the ASA awards ceremony and the presidential address. We will not schedule or publicize any activities in conflict with those two plenary events.

The ASA’s meeting planner will send written confirmation and instructions for placing orders to event organizers.  Our headquarters hotel will require any group to receive prior, written approval from ASA before they will proceed with the details of your event.  All groups (except ASA boards and committees) are responsible for establishing credit directly with the hotel and will be billed separately from the ASA master account.

Contact: Conference Director (annualmeeting@theasa.net) for further information.