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Annual Meeting: General Information

Reserve Space for Business Meetings and Receptions

Annual Meeting of the American Studies Association, October 8-11, 2015, Toronto, Canada

Space reservations will be accepted until July 1, 2015 from ASA boards and committees, institutional members, exhibitors, and affiliated groups for business meetings, receptions, and the like, that will take place at the 2015 convention.  The ASA has a hold on meeting and reception space at the conference headquarters hotel. The space will be released only to qualified affiliates reserving meeting or reception space through the ASA’s online submission system. 

These requests will be handled on a first come, first served, and space available, basis.  Events must be booked no later than July 1 in order to be listed in the program book.  Events booked after July 1 will be listed in the on line program.

Your requests for space should be submitted through the online submission site click here

This form may also be used to reserve a listing on the schedule for off-site events.  Include the event description in the special requests box.

Please log in through your 2015 submission site user account, if you have submitted a session or paper proposal. Otherwise create a new 2015 submission system user account. Under your submitter menu, click on “submit or edit a proposal.”  A link for meeting and reception requests will appear on the menu page.  Please be sure to include the following information: (1) requested times, length, and date of function; (2) type of function (reception or business meeting); (3) anticipated attendance; and, (4) name of function, as it should be posted by the hotel. 

The ASA conference coordinator will schedule the event times and dates. If none of the your choices are available, the ASA will assign the space most like the first choice selected. Friday night after 7pm is reserved for the ASA awards ceremony and the presidential address. We will not schedule or list any activities in conflict with those plenary events.

The ASA’s meeting planner will send written confirmation and instructions for placing orders to event organizers.  Our headquarters hotel will require any group to receive prior, written approval from ASA before they will proceed with the details of your event.  All groups (except ASA boards and committees) are responsible for establishing credit directly with the hotel and will be billed separately from the ASA master account.

Contact: Conference Director (annualmeeting@theasa.net) for further information.