General Information

REGISTRATION

All persons attending the convention must register. To be eligible for the pre-registration fee reduction, your registration form must be postmarked by or on October 10, 2003. ASA members and program participants will have received a complete program book prior to the start of the fall semester. Others who pre-register for the convention will receive a copy with their badges and tickets. Additional copies of the book may be purchased at the registration desk for $5.00.

Complete a registration form online at http://www.walcom.com/regis/forms/asa03.htm.

You may also download a registration form from the same Walcom online address. Once downloaded, complete the registration form and mail it with your check or money order, payable to the American Studies Association:

American Studies Association
c/o WALCOM-Registration Services
6780 Heverlo Road
Sunbury, OH 43074

Or fax registration form toll-free to:

1-877-848-4123

Please note that this is not a correspondence address. Use it only to remit payments. Please do not send hotel registration forms or room payments to this post office box.

The pre-registration form must be postmarked on or before October 10, 2003. Forms arriving late risk not being processed, and you will be required to pay again at the convention. If there is a duplicate payment, the larger amount will be refunded after the convention. If you are unable to mail your form by October 10, 2003 bring it with you to the convention, where you may register at the on-site rate.

The registration desk will be at the Hartford Convention Center in the East Exhibition Hall. The desk will be open the following hours:

Thursday, October, 16 Friday, October 17 Saturday, October 18 Sunday, October 19

9:00 AM - 5:00 PM 8:00 AM - 5:00 PM 8:00 AM - 5:00 PM 8:00 AM - 11:00 AM

Session chairs and participants arriving on the day of their scheduled session must check in at the registration desk thirty (30) minutes prior to the session in order to receive registration materials, including the Pocket Program, which will list the session's room assignment.

ASA REGISTRANTS

Pre-Registration Fee (postmarked on or before October 10, 2003)

ASA Member/International Affiliate* ASA Student—Member ASA Member—Household Income Under $15,000/year Non-Members Non-Member—Household Income Under $15,000/year Non-Member—Student

$65.00 $20.00 $45.00 $85.00 $65.00 $35.00

Registration Fee (on-site)

ASA Member/International Affiliate* ASA Student—Member ASA Member—Household Income Under $15,000/year Non-Members Non-Member—Household Income Under $15,000/year Non-Member—Student

$80.00 $35.00 $60.00 $100.00 $80.00 $50.00

*Members of affiliated overseas societies may register at the ASA member's rate.

A Registration form may be found at http://www.walcom.com/regis/forms/asa03.htm.

NO REFUNDS OF REGISTRATION OR TICKET FEES WILL BE GRANTED. PREREGISTRATION IS NONTRANSFERABLE AND MATERIALS CAN ONLY BE PICKED UP BY THE PERSON FOR WHOM THE MATERIALS WERE PREPARED.

BADGES

Badges must be presented for admission to all sessions, receptions, and the book exhibit. Badges are obtained through the payment of registration fees and should be picked up on site at the conference registration desk.

POCKET PROGRAM

The Pocket Program, which lists the locations of all sessions and functions, along with any emendations to the program, will be available upon checking-in at the ASA registration desk in the East Exhibition Hall of the Hartford Convention Center. Only one Pocket Program will be distributed to each registered attendee. Safeguard your Pocket Program—lost or missing ones cannot be replaced. Pre-registration is nontransferable and materials can only be picked up by the person for whom the materials were prepared.

ONLINE PROGRAM

The program will be available online in mid-July, 2003, at www.theasa.net under "Annual Meeting Information."

BOOK EXHIBIT

The ASA Convention Book Exhibit will be in the Hartford Civic Center, East Exhibition Hall. Admission will be by registration badge only. Hours of the book exhibit are:

Friday, October 17 Saturday, October 18 Sunday, October 19

8:30 AM - 5:00 PM 8:30 AM - 5:00 PM 8:30 AM - 11:00 AM

MEETINGS

Meetings, sessions, and events take place almost exclusively at the Hartford Civic Center, Hilton Hartford Hotel, and Crowne Plaza Hartford Hotel.

HEADQUARTERS HOTELS

The 2003 Convention Headquarters is in the Hilton Hartford Hotel, the Crowne Plaza Hartford Hotel, and the Hartford Convention Center. Please phone or send your hotel reservation request to either the Hilton Hartford Hotel or the Crowne Plaza Hartford Hotel (see below).

Hilton Hartford Hotel SOLD OUT

For the Hilton Hartford Hotel, please send your hotel reservation request and first night's room deposit, directly to the hotel:

ATTN: RESERVATIONS MANAGER
HILTON HARTFORD HOTEL
315 TRUMBALL STREET
HARTFORD, CT 06103

Crowne Plaza Hartford Hotel SOLD OUT
For the Crowne Plaza Hartford Hotel, please send your hotel reservation request and first night's room deposit, directly to the hotel:

ATTN: RESERVATIONS MANAGER
CROWNE PLAZA HARTFORD HOTEL
50 MORGAN STREET
HARTFORD, CT 06120

ALTERNATIVE ACCOMMODATIONS

Both the Hilton Hartford Hotel and the Crowne Plaza Hartford Hotel are sold out.

Our overflow hotel is the Marriott Residence Inn Hotel.

For the Marriott Residence Inn please send your hotel reservation request and first night's room deposit, directly to the hotel:

ATTN: RESERVATIONS MANAGER
THE MARRIOTT RESIDENCE INN DOWNTOWN
942 MAIN STREET
HARTFORD, CT 06103
1-860-524-5550

Their rooms are available at $159.00 single, double, triple, quadruple and will give registrants the opportunity to split the cost.

Graduate students and part-time faculty interested in alternative accommodations or the roommate connection service should consult the Student's Committee web site at http://www.georgetown.edu/crossroads/interests/student.

DISABLED PERSONS

The Hartford Civic Center, Hilton, and Crowne Plaza Hotels comply with the Americans with Disabilities Act of 1990, its regulations, and guidelines. So that the Civic Center and/or hotels can better assist persons with special needs, individuals should indicate their specific needs on the hotel reservation form or in an attached letter and include a telephone number where they can be reached. In addition, they should make their reservations as early as possible, and no later than October 8. If they need additional assistance, they should contact the American Studies Association.

CHILD-CARE INFORMATION

Individuals requesting bonded and licensed childcare during the ASA Conference can make arrangements by emailing the ASA at annualmeeting@theasa.net.

TRANSPORTATION: PLANES, TRAINS, AND AUTOMOBILES

Driving Directions to the Hartford Civic Center and downtown Hartford

From the North or South:
Take I-91 to Exit 32B (Trumbull Street). Straight off the exit, the center is 6 lights on the right.

From the East:
Take I-84 to Exit 50 (Main Street). At the third light, take a left onto Trumbull Street. At second light, the Hartford Civic Center is on the right.

From the West:
Take I-84 to Exit 49 (Ann & High Street). Right off the exit onto High Street, make a left at the first light onto Church St. The center is at the next intersection.

Bradley International Airport
Just 10 minutes from downtown Hartford, Bradley International Airport services 19 commercial carriers. Nearly 300 national and international flights daily, including same plane service to and from 75 U.S. and Canadian cities. Airport phone: 860-594-2574, bradleyairport.com

Directions from Bradley to Civic Center
Start out going east on schoephoester rd toward ct-75/turnpike rd.
Turn right onto ct-75/turnpike rd. continue to follow ct-75 s.
Merge onto ct-20 e toward i-91/hartford/springfield
Nerge onto i-91 s toward hartford
Take the trumbull street exit- exit number 32b.
The civic center is at the intersection of trumbull street and asylum street.

Rail and Bus Access
Union Station in downtown Hartford provides scheduled AMTRAK service. Nonstop bus transportation to every major Northeast city also runs regularly to and from Union Station. For information on bus service see CT Transit: http://www.cttransit.com/

Cabs and Rental Cars
For Connecticut fares from bradley, call (860) 627-3128 or (860) 627-3588

Arrow Cab Usa: 860-289-1531
Beverly Hills Limousine: 860-687-1822
Avis Rent-a-car: 860-627-3500
Hertz Rent-a-car: 860-627-3850
Thrifty Rent-a-car: 860-667-0800
Union City Transportation Center: 860-247-5329

ACCESS GUIDELINES FOR ASA CONVENTION SESSION ORGANIZERS & PANELISTS

The ASA is committed to making arrangements that allow all association members to participate in the conference. Therefore, we request that all session organizers and presenters review the information below and take the necessary steps to make their sessions accessible to attendees with permanent or temporary disabilities. These guidelines are designed to provide access to attendees with disabilities, but will benefit all convention participants.

Room Set-Up

• There is space for two wheelchairs in each meeting room. Please keep this area, the door, and the aisles clear for persons using wheelchairs, canes, crutches, or motorized vehicles.

• People who are deaf or hard of hearing and who use sign language interpreters or read lips should sit where they can see both the speakers and the interpreter. The interpreter may stand close to the speaker within a direct line of sight that allows the audience to view both the speaker and the interpreter. Speakers should be aware of the location of interpreters and attempt to keep this line of vision clear.

Papers, Handouts, and Audiovisuals

• Speakers should bring five copies of their papers, even in draft form, for the use of members who wish, or need, to follow a written text. Speakers who use handouts should prepare some copies in large-print format (14- or 16-point font size) and briefiy describe all handouts to the audience. Avoid colored papers. Speakers should indicate where to return their papers and handouts.

• Allow ample time when referring to a visual aid or handout or when pointing out the location of materials.

• When not using an overhead projector, turn it off. This reduces background noise and helps focus attention on the speaker.

Communication/Presentation Style

• Speak clearly and distinctly, but do not shout. Use regular speed unless asked to slow down.

• Because microphones often fail to pick up voices in the audience, speakers should always repeat questions or statements made by members of the audience. In dialogues or discussions, only one person should speak at a time, and speakers should identify themselves so that audience members know who is speaking.

• Avoid speaking from a darkened area of the room. Some people read lips, so the audience should have a direct and clear view of the speaker's mouth and face.

If you have questions, concerns, or comments, please write or call:

Convention Staff
1120 19th Street, NW, Suite 301
Washington, DC 20036
Phone: (202) 467-4783; Fax: (202) 467-4786
Email: annualmeeting@theasa.net