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Annual Meeting: General Information
Reserve Space for Business Meetings and Receptions
Annual Meeting of the American Studies Association, October 16-19, 2008, Albuquerque, NM
Space reservations will be accepted starting December 1, 2007 from ASA boards and committees, institutional members, exhibitors, and affiliated groups for business meetings, receptions, and the like, that would take place at the Albuquerque convention. These will be handled on a first come, first served, and space available, basis. Requests should be made by January 25, 2008 to guarantee a place on the schedule.
Events must be booked no later than April 30 in order to be listed in the program book. Events booked after April 30 will be listed in the on line program.
The ASA has a hold on meeting and reception space at the Albuquerque Hyatt Regency and Convention Center. The space will be released only to qualified affiliates reserving meeting or reception space through the ASA headquarters. Your requests for space should be submitted through the online proposal submission site click here when it opens on December 1, 2007. Please create a user account and login to the database. A link for meeting and reception requests will appear on the menu page. Please be sure to include the following information: (1) requested times and date of function; (2) type of function (reception or business meeting); (3) anticipated attendance; and, (4) name of function, as it should be posted by the hotel. EMAIL REQUESTS WILL NOT BE CONSIDERED.
Space reservation requests should be addressed to the ASA’s Convention Director. The Convention Director will schedule the event times and dates. In July 2008, the ASA’s meeting planner will send written confirmation and instructions for placing orders to event organizers. The Albuquerque Hyatt Regency, our headquarters hotel, and the Albuquerque Convention Center will require any group to receive prior, written approval from ASA before they will proceed with the details of your event. All groups (except ASA boards and committees) are responsible for establishing credit directly with the hotel and will be billed separately from the ASA master account.
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